Shelly Cashman Excel 2019 | Modules 1-3: SAM Capstone Project 1a

Ensight Healthcare Consultants

CREATE FORMULAS WITH FUNCTIONS

## GETTING STARTED

· Open the file **SC_EX19_CS1-3a_****FirstLastName****_1.xlsx**, available for download from the SAM website.

· Save the file as **SC_EX19_CS1-3a_****FirstLastName****_2.xlsx** by changing the “1” to a “2”.

o If you do not see the **.xlsx** file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.

· With the file **SC_EX19_CS1-3a_****FirstLastName****_2.xlsx** still open, ensure that your first and last name is displayed in cell B6 of the Documentation sheet.

o If cell B6 does not display your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

1. Carla Arranga is a senior account manager at Ensight Healthcare Consultants, a consulting firm that works with hospitals, clinics, and other healthcare providers around the world. Carla has created a workbook summarizing the status of the consulting project for Everett Hospital. She asks for your help in completing the workbook.

Go to the *Project Status* worksheet. **Unfreeze** the first column since it does not display information that applies to the rest of the worksheet.

2. In cell J1, enter a formula using the **NOW **function to display today’s date. Apply the **Short Date **number format to display only the date in the cell.

3. Format the worksheet title as follows to use a consistent design throughout the workbook:

a. Fill cell B2 with the **Dark Red, Accent 6, Lighter 40%** shading color.

b. Change the font color to **White, Background 1**.

c. **Merge and center** the contents of cell B2 across the range B2:H2.

d. Use **AutoFit** to resize row 2 to its best fit.

4. Format the billing rate data as follows to suit the design of the worksheet and make the data easier to understand:

a. **Italicize** the contents of cell I2 to match the formatting in cell I1.

b. Apply the **Currency** number format to cell J2 to clarify that it contains a dollar amount.

5. Format the data in cell A4 as follows to display all of the text:

a. Merge the cells in the range A4:A13.

b. Rotate the text up in the merged cell so that the text reads from bottom to top.

c. **Middle-align** and **center** the text.

d. Remove the border from the merged cell.

e. Resize column A to a width of **4.00**.

6. Format the data in row 4 as follows to show that it contains column headings:

a. Change “Description” to use **Service Description** as the complete column heading.

b. Apply the **Accent 6** cell style to the range B4:H4.

c. Use **AutoFit **to resize column D to its best fit.

7. Carla wants to include the actual dollar amount of the services performed in column E. Enter this information as follows:

a. In cell E5, enter a formula without using a function that multiplies the actual hours (cell **D5**) by the billing rate (cell **J2**) to determine the actual dollar amount charged for general administrative services. Include an absolute reference to cell J2 in the formula.

b. Use the Fill Handle to fill the range E6:E13 with the formula in cell E5 to include the charges for the other services.

c. Format the range E6:E13 using the Comma number format and no decimal places to match the formatting in column F.

8. Carla needs to show how much of the estimate remains after the services performed. Provide this information as follows:

a. In cell G5, enter a formula without using a function that subtracts the actual dollars billed (cell **E5**) from the estimated amount (cell **F5**) to determine the remaining amount of the estimate for general administrative services.

b. Use the Fill Handle to fill the range G6:G13 with the formula in cell G5 to include the remaining amount for the other services.

c. Format the range G6:G13 using the **Comma** number format and no decimal places to match the formatting in column F.

9. Carla also wants to show the remaining amount as a percentage of the actual amount. Enter this information as follows:

a. In cell H5, enter a formula that divides the remaining dollar amount (cell **G5**) by the estimated dollar amount (cell **F5**).

b. Copy the formula in cell H5 to the range H6:H14, pasting only the formula and number formatting to display the remaining amount as a percentage of the actual amount for the other services and the total.

10. Calculate the project status totals as follows:

a. In cell D14, enter a formula using the **SUM** function to total the actual hours (range **D5:D13**).

b. Use the Fill Handle to fill the range E14:G14 with the formula in cell D14.

c. Apply the **Accounting** number format with no decimal places to the range E14:G14.

11. Carla also wants to identify the services for which Ensight has billed more than the full estimate amount.

In the range H5:H13, use **Conditional Formatting** Highlight Cells Rules to format values less than 1% (0.01) in **Light Red Fill with Dark Red Text**.

12. Carla imported data about the consultants working on the Everett Hospital project and stored the data on a separate worksheet, but wants to include the data in the *Project Status* worksheet.

Copy and paste the data as follows:

a. Go to the *Consultants* worksheet and copy the data in the range B2:G12.

b. Return to the *Project Status* worksheet. Paste the data in cell J3, keeping the source formatting when you paste it.

13. Carla needs to list the role for each consultant. Those with four or more years of experience take the Lead role. Otherwise, they take the Associate role. List this information as follows:

a. In cell N5 on the *Project Status* worksheet, enter a formula that uses the **IF** function to test whether the number of years of experience (cell **M5**) is greater than or equal to **4**.

b. If the consultant has four or more years of experience, display **“Lead”** in cell N5.

c. If the consultant has less than four years of experience, display **“Associate”** in cell N5.

d. Copy the formula in cell N5 to the range N6:N13, pasting the formula only.

e. Use **AutoFit** to resize column N to its best fit.

14. Carla wants to include summary statistics about the project and the consultants. Include this information as follows:

In cell D16, enter a formula that uses the **AVERAGE** function to average the number of years of experience (range **M5:M13**).

15. Make the 3-D Clustered Column chart in the range B17:H31 easier to interpret as follows:

a. Change the chart type to a **Clustered Bar chart**.

b. Use **Actual Project Hours** as the chart title.

c. Add a primary horizontal axis title to the chart, using **Hours** as the axis title text.

d. Add data labels in the **center** of each bar.

16. Delete row 33 since Carla has reformatted the clustered column chart.

17. Go to the *Schedule* worksheet. Rename the *Schedule* worksheet tab to **Project Schedule** to use a more descriptive name.

18. Each service starts on a different date because the services depend on each other. Enter the starting dates for the remaining services as follows:

a. In cell D6, enter a formula without using a function that adds **4** days to the value in cell **C6**.

b. In cell E6, enter a formula without using a function that subtracts **3** days from the value in cell **C6**.

c. In cell F6, enter a formula without using a function that adds **2** days to the value in cell **E6**.

d. In cell G6, enter a formula without using a function that adds **2** days to the value in cell **C6**.

19. Copy the formulas in Phase 2 to the rest of the schedule as follows:

a. Copy the formula in cell D6 to the range D7:D9.

b. Copy the formula in cell E6 to the range E7:E9.

c. Copy the formula in cell F6 to the range F7:F9.

d. Copy the formula in cell G6 to the range G7:G9.

20. In cell C11, enter a formula that uses the **MIN** function to find the earliest date in the project schedule (range **C6:G9**).

21. In cell C12, enter a formula that uses the **MAX** function to find the latest date in the project schedule (range **C6:G9**).

Your workbook should look like the Final Figures on the following pages. The value in cell J1 has been intentionally blurred as it will never be constant. Save your changes, close the workbook, and then exit Excel. Follow the directions on the SAM website to submit your completed project.

Final Figure 1: Project Status Worksheet

Final Figure 2: Project Schedule Worksheet