Project Management (Scope Management)
Using the project you selected before in Weeks 1, 3 & 5, provide an analysis of your project’s probability of success. Utilizing the Business Analysis Core Concept Model – how was that applied throughout your project? How are you planning for Business Analysis Governance and how are you approaching the Design Options?
3 pages
Using PMBOK and PMI as references
PJM 6005
Week 5 Individual Assignment
Work Breakdown Structure
Project: Customizing Project Management Training Courses
1. Customizing Project Management Training Courses
1.1 Project Initiation
1.1.1 Communication Plan
1.1.1.1 Plan Stakeholder meetings
1.1.1.2 Plan team members meetings
1.1.1.3 Decide communication channel
1.1.2 Scope management
1.1.2.1 Gather information from previous courses
1.1.2.2 Create deliverables and milestones
1.1.2.3 Analyze time and cost for each deliverable
1.1.3 Risk management
1.1.3.1 Analyze the risks during and after the project
1.1.3.2 Prepare the risk document plan for avoiding risks
1.1.4 Documentation
1.1.4.1 Prepare Project Charter
1.1.4.2 Finalize Scope Document
1.1.4.3 Prepare Quality Assurance Document
1.1.4.4 Prepare Risk Document
1.2 Project Planning
1.2.1 Plan the replacement and legal procedures
1.2.1.1 Finalize the previous courses
1.2.2 Analyze the quality for new courses
1.2.2.1 Gather feedback for new courses
1.2.2.2 Meeting with executives for the ideals
1.2.3 Communicate with the Professors in PM College
1.2.3.1 Take appointment with Professors
1.2.3.2 Gather feedback
1.2.4 Develop new technique and information for new courses
1.2.4.1 Plan the improvements needed
1.2.4.2 Talk with stakeholders to discuss the new ideals
1.3 Project Executing
1.3.1 Old courses replacement
1.3.1.1 Take out the previous courses from the system
1.3.1.2 Announce the replacement for thousands of facilities worldwide
1.3.1.3 Confirm the number of servers to be relocated
1.3.1.4 Uninstall hardware and software
1.3.2 New courses making
1.3.2.1 List all subject that needed
1.3.2.2 Figure out what need to do for each subject
1.3.2.3 Prioritize the list
1.3.2.4 Divide the program into 12 weeks
1.3.3 Employees application
1.3.3.1 Announce the new courses for employees
1.3.3.2 Send instructors to learn new programs
1.3.3.3 Make a schedule for employees
1.3.3.4 Train the new courses for employees
1.4 Project Monitoring and Controlling
1.4.1 Risk management
1.4.1.1 List the risks associated with the project
1.4.1.2 Create the risk management plan
1.4.2 Quality management
1.4.2.1 Perform quality check on hardware and software of the program
1.4.2.2 Gather the feedback of the new programs
1.4.2.3 Ensure the program running smoothly and under control
1.5 Project Closure
1.5.1 Analyze the scope
1.5.2 Gather feedback of project
1.5.3 Project sign off
WBSD:
WBS Code |
WBS Name |
|
1.1.1 |
Communication Plan |
Develop a plan for communicating effectively, understand the purpose and select the audience, Evaluate the communication efforts, and adjust the plan accordingly, Provide information of communication channel, mode and frequency of communication to the team and the stakeholders |
1.1.2 |
Scope Management Plan |
Involves scope planning, execution and control, will be initiated with the project management plan. Have template or forms to outline the scope management that includes the system placement, needful power supply |
1.1.3 |
Risk management Plan |
Determine the risks that could potentially prevent the program, enterprise, or investment from achieving its objectives. |
1.1.4 |
Documentation |
Prepare documents on information about the project’s stakeholders and it identifies the people, groups, and organizations that have any kind of interest or involvement in project. |
1.3 |
Project executing |
The phase in which the plan designed in the prior phases of the project life is put into action. The purpose of project execution is to deliver the project expected results |
1.4.2 |
Quality management |
System performance feedbacks and suggestions for improvement, A chance to review works and improve system performance, have standards set for quality for every item newly installed. |
1.5 |
Project Closure |
In this step, we are closing the project and gathering feedback from customers to gain insight for the next similar project |
1.5.3 |
Project sign off |
Perform all the legal formalities and have documents been submitted to the executives |
Requirement Traceability Matrix |
Customizing Project Management Training Courses |
Business Requirements
Documents (BRD) |
Functional Requirements
Documents (FSD) |
|
Test Case
Document |
Business
Requirements
#ID |
Business
Requirement Use Case |
Functional Requirement
#ID |
Functional
Requirement Use Case |
Priority |
Test Case
# ID |
R 1.1 |
Relocation the new program with zero disruption in Business |
R 2.1 |
Finalize the courses with cost and time |
High |
T 01 |
|
|
R 2.2 |
Install hardware and software for the new program |
Medium |
T 02 |
|
|
R 2.3 |
Announce and reschedule the program for employees |
High |
T 03, T05 |
R 1.2 |
Set up physical and virtual servers for 3450 facilities in all over the world |
R 2.4 |
Have system backups and check if operational frequently, update the servers. |
Medium |
T 04 |
|
|
R 2.5 |
Have the instructors check up if they fully understand new program before teaching |
High |
T 05, T 06 |
Requirement ID# |
Business Requirement Description |
R 1.1 |
Relocation the new program with zero disruption in Business |
R 1.2 |
Set up physical and virtual servers for 3450 facilities in all over the world |
Requirement ID # |
Functional Requirement Description |
R 2.1 |
Finalize the courses with cost and time |
R 2.2 |
Install hardware and software for the new program |
R 2.3 |
Announce and reschedule the program for employees |
R 2.4 |
Have system backups and check if operational frequently, update the servers |
R 2.5 |
Have the instructors check up if they fully understand new program before teaching |
Test Case #ID |
Test Case Description |
T 01 |
Zero disruption while replacing the new program |
T 02 |
System performance testing |
T 03 |
Check the servers and run tests for each data server |
T 04 |
Satisfaction Report and quality report |
T 05 |
Operation System test |
T 06 |
Virtual and physical servers performance testing |
Success Criteria:
The project success criteria is a definition in measurable terms of what must be done for the project to be acceptable to the client, stakeholders, and end-users who will be affected by the project.
Criteria
1. Employees satisfaction level with training program will increase 35%
2. The project delivered on time, on budget, and with the right deliverables
3. Increase workflow by 15%
4. Cut down management cost by 10%
5. The training program won’t interrupt another ongoing project
Quality Standard:
Indicator |
Metrics |
Accuracy |
95% of information from new courses are with the right ideals of stakeholders |
Completeness |
99% of the facilities are delivered the new program |
Consistency |
87% of employees are happy with the new training |
Timeliness |
90% of the training programs are on time |
Validity |
90% of information are helpful and increase the work efficiency |
Uniqueness |
The courses are different every week, no duplicate |
References
Project Management Institute (2017). A Guide to the Project Management Body of Knowledge: PMBOK Guide (6th Ed)
Requirements Management: a Practice Guide. Project Management Institute, Inc., 2016
Customizing Project Management Training Drives Process Adoption and Shows Positive Impacts on Quality and Productivity. (n.d.). Retrieved November 17, 2019, from https://s3.us-east-1.amazonaws.com/blackboard.learn.xythos.prod/5a3148150d016/5209017?response-content-disposition=inline; filename*=UTF-8”Retail_PMS.pdf&response-content-type=application/pdf&X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Date=20191117T203917Z&X-Amz-SignedHeaders=host&X-Amz-Expires=21599&X-Amz-Credential=AKIAIL7WQYDOOHAZJGWQ/20191117/us-east-1/s3/aws4_request&X-Amz-Signature=e48bf2e7985324852b59b0f75936032b435ca730ab7019c75982c8fdc8f56e8a.